How to Print in Black and White on Mac, Windows, and Linux?

We are living in a digital world nowadays, and there is no time to waste on operating things. For presenting something, project making, assignments, and official business, everyone wants to have a hard copy of the data.

A hard copy is always more preferable and acceptable than a soft form of data. So, it is better to generate a printout of the complete information.

For written documents, black and white printing works well. In these practical times, colored printing is not done until necessary. Plus, black and white printing is more feasible and affordable. Printing with a black ink cartridge or greyscale is much easy if you just know what to do.

Printing in black and white on Mac

You can print in black and white on Mac using any software like MS Word, PDF, or Google documents. The process is none the less same for all. It's just as easy as to learn how to change default printer on mac.

All you need to do is direct the printer and Mac for printing in black and white or greyscale mode. In our test, we scanned a document by our compact scanner for mac. Then, we worked with the scanned PDF file. However, this method works the same for all the software and formats.

Printing in black and white on Mac
  • So, first of all, open your file that you want to print with any software that you are using, whether MS Word or Google doc, etc.
  • Select the 'file' option and then go to the print menu.
  • Look for 'printer properties' and then 'printing style.'
  • If a dialogue box appears, then select the option of printing in 'black and white.'
  • If it does not, then go for 'greyscale' printing options.
  • Now look for the option of paper type and quality.
  • Go to the printing 'color options' and then select 'black and white' from it.
  • You can also choose the option of 'print in black only.'
  • Now save the settings.
  • If you have access to more than one printer', then choose a default printer.
  • Lastly, click on the option of 'print' to generate a black and white printout.

Note that the settings for all the printers are the same using Mac. If you are using HP, Epson, or Canon printer, you need to simply change the default printer from the settings.

Printing in black and white using windows

For printing in black and white using any software of Windows, follow these simple steps.

Printing in black and white using windows
  • Go to the 'control panel' by selecting the start menu and then select 'printers and scanners' from it.
  • Find your printer from the list of printing devices connected to your computer, and then select the 'manage' button.
  • After selecting the manage, button click on the option of 'manage your device,' and a new window will open in front of you.
  • Then select 'printer properties' and 'printer preferences.'
  • Then from printer references, go to the 'paper quality option' and then select 'black and white' as your default color for printing.
  • Now save your settings by clicking 'ok.'
  • If you want to select advance preferences, click on the advanced button from the printer 'preferences' tab.
  • Now you could see many options on your screen, including paper size, copy, document options, printing features, and preferences.
  • You can select your advanced options according to your choice, including the number of copies to be generated, the paper size, and the color of the graphics.
  • Save your settings and then preview them before printing.
  • If You are satisfied, then click on the 'print' option.

Printing in black and white using Linux

Many people face problems with Linux. For example, they find it hard to connect chromebook to printer. Chromebook, by the way, has a linux-based operting system.

Anyway, Linux does not allow monochrome or black and white color only. It gives the option for colored printing easily. So, it requires some changes to print in black and white with Linux. Printing with Linux may be difficult, but it is not impossible. All you need to do is follow these simple steps to get your Linux printing in black and white in no time.

Printing in black and white using Linux
  • To print the document in black and white or greyscale, go to the 'file' option and then the 'print' option in the dialogue box.
  • From the print option, select 'printer properties' and then select 'printing mode.' The exact options may vary with every printer, but you would find an option for color, obviously.
  • Then click ok to save the settings and select the print option.
  • If you want to print the whole document or image as grayscale or black and white, then go to the following steps:
  • Once you have opened the file with the required software, for example, MS word for PDF file viewer, go to the 'tools' and then select 'printer' from it.
  • A dialogue box would appear in front of you, then select the option of converting the colors to grayscale or printing in black from that checkbox.
  • Now select 'ok' to save the changes for your black and white printing.

How to troubleshoot if windows, Mac, or Linux does not support black and white printing?

Sometimes it happens that the printer allows printing in black and white or greyscale, but the windows do not support this function. So, there are a few simple tips you can adopt for troubleshooting and fixing the issue.

How to troubleshoot if windows, Mac, or Linux does not support black and white printing
  • First, go to the system preferences and then install and reinstall the printer. A new installation and setting will help you get through your printing process easily.

If you feel that installing and reinstalling is a complex process, then you can try another method.

  • The second option is to reset the printer settings from Windows, Mac, or Linux. It would automatically delete the printer settings. Then reset your printer again with your device. Its working would be fine in no time.

The third option is to install and reinstall the drivers and devices on your computer or laptop. It would help to support your printers' working. But in case if your printer does not support the printing in black and white or greyscale, you cannot print in black and white with it.

Conclusion

Documents and data look more acceptable and authentic while printed on paper. For documents, black and white printing looks good and is more professional. So, you can follow these simple steps to print black and white pages with Windows, Mac, and Linux effectively.

Oh! If you want to know how to print a spreadsheet on one page, check out the linked article.

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