What Does Printer Offline Mean? Why Is My Printer Offline?
The printer is an output device connected to your computer. A computer works well without a printer, but if you want to print out files and documents, you must have a printer installed with your computer. A printer can be connected to your computer through a wire or a cable, but in most cases, it is easier to connect it online with the computer so that you do not need any wire for connection. A printer does not have a USB or cable space in it.
Nothing is the biggest disaster than a disconnected printer in an office. Imagine that you have completed your document, and now it is ready to be submitted. You have selected the print option, and half of the pages are printed in the printer that goes offline. It is a very frustrating experience, and the printer needs to be fixed at once.
There is a possible range of problems that might have occurred with your printer. It can be a problem with Wi-Fi or hardware, your cable might be disconnected, or your printer might have malfunctioned. There can also be a problem with the software. The windows installed on your computer often give the possible solutions that you can try.
Connection And Power Problems
There can be a problem with your wire connections or power problems with your hardware. If your printer is connected with the computer through a wire, then check the connections. It might be possible that the connections have gone loose or there is sparking in some cable. However, heavy duty label printers don't face this issue quite often.
Anyway, if you notice this issue, then you just need to fix the connections, not the software.
It might be possible that the power button on the power cable of your printer is not working. In this case, simply restart your printer by pressing its power button. This very method worked for our scanner for medium format film as well.
Printer's Connection With The Computer
If your printer is connected physically with the computer, the next step is to check internal connections. For this purpose, open up the start menu of Windows. On the ultimate right side, there is an option for devices and printers. This option so you can see that if your printer is connected to the computer. If it is not connected, see the troubleshoot options given by the computer.
Install The Printer
If your printer has lost connection with the computer, then there are a few steps to install the printer, and we connect it with your computer or laptop. Click the software menu of your computer and see the option with various devices and connectivity. Now when you reach the option of "select a printer port," select the option so that the port would be installed and you can connect your printer to the computer through that port.
Updating The Software
There can also be a problem with your software so that the printer is unable to connect and work properly. Software is a kind of code that printers and computers use to connect with each other. You need to install an updater or use a window updater to update the device software. Your printer will be back to normal working in no time.
Changing The Printer Status
Before going into the complex method of updating software, check the printer's status off connection with your computer. It might be turned offline accidentally.
For this purpose, you just need to open the window settings, then select the option of devices; you would find the option of the printer. Click this option, and it would show you that your printer is offline or online; if it is offline, change its status to online. By doing this, the printer would be connected back to your computer. You may run into printer status spooling problem here. Check out the linked guide for solution.
Reconnecting The Printer
You can try reconnecting the printer physically as well as its software with the computer. If your printer is not wireless, then switch out its power cable and reinstall the cable again. Or remove the cable which connects the printer and the computer. Reconnect it with the cable again. It will get your printer working.
Another option is to reconnect the printer using the software. Open the start menu and click the printer option. Here you will see the printer connected so disconnected from the device. Also, uninstall its software. Now reinstall the software and reconnect the printer to the computer. The printer would definitely work in this way.